PROJECT DOCUMENT MANAGEMENT
SYSTEMS
ASSET MANAGEMENT
SEGMENT: DOCUMENTS/ ASSETS
SERVICE: ASSET TRACKING-DATABASE MGMT.
CUSTOMERS: SIEMENS- WRIGLEY -MRSTUDIOS
DATE: 1993-2018
DOCUMENT AND ASSET MANAGEMENT
Position: FACILTY DESIGN
I HAVE ALSO PERFORMED PROJECT DOCUMENT MANAGEMENT AND ASSET TRACKING AND MANAGEMENT, AT VARIOUS JOBS.
AS FAR AS PDM'S, I HAVE WORKED WITH "BENTLEY PLANT4D". A FULL CYCLE PROJECT DOCUMENT MANAGEMENT SYSTEM. I HAVE ALSO WORKED WITH "AGILTY AND ADEPT", BUT ONLY IN THE ASPECT OF "NORMALIZATION AND MIGRATION" OF DATABASES BETWEEN SYSTEMS.
AS FAR AS PDM'S, I HAVE WORKED WITH "BENTLEY PLANT4D". A FULL CYCLE PROJECT DOCUMENT MANAGEMENT SYSTEM. I HAVE ALSO WORKED WITH "AGILTY AND ADEPT", BUT ONLY IN THE ASPECT OF "NORMALIZATION AND MIGRATION" OF DATABASES BETWEEN SYSTEMS.
I WAS REPONSIBLE FOR MAINTAINING THE FACILTY DRAWINGS SHOWING ALL EQUIPMENT IN PLACE AND "TO SCALE". I UPDATED THE MASTER DRAWING WHEN EQUIPMENT WERE RELOCATED, REMOVED, OR INSTALLED.
"PLANT 4D" WAS THE DRAWING REPOSITORY AND STORAGE FOR ALL PROJECT RELATED DATA, FOR "ALL COMPANY FACTORIES" WORLD WIDE.
HERE IS A LISTING OF ALL THE FACILITIES WORLD WIDE, TIED INTO THE SYSTEM. THIS ALLOWED ALL FACTORIES TO SHARE DRAWINGS, DESIGNS AND DESIGN DOCUMENTATION FOR "STANDARDIZATION AND REUSE", UNIVERSALLY.
DRAWINGS WERE STORED BY PROJECT NAME, AND BY DISCIPLINE.
DRAWING SEARCHS COULD BE DONE THROUGH THE DATABASE SEARCH ENGINE.
SEARCHES PRODUCED LISTS BY FILTERS OF DRAWING ATTRIBUTES. SO YOU COULD FIND A DRAWING BY FUNCTION, LOCATION OF FACTORY, DWG NAME ,BY PROJECT AND MANY OTHER FILTERS.
I CONTROLLED 'DRAWING NUMBER ASSIGNMENT", AS WELL AS "PART NUMBER ASSIGNMENT" TO AVOID DUPLICATION. NUMBERS WERE GENERATED ON THE BASIS OF FACILITY LOCATION, FUNCTION, AND TYPE OF DRAWING. (MEETING ANSI AND DIN STANDARDS FOR NAMING CONVENTIONS)
ON THE RIGHT -AN EXAMPLE OF A FILTERED SEARCH. ALL OF THESE ARE ARCHITECHTURAL DRAWINGS FOR "AREA 00".
FOR CONTROLS SYSTEMS, I ALSO PERFORMED TAG NUMBER ASSIGNMENTS FOR EQUIPMENT . SO P&IDS, CONTROLS AND HMI TAGGING ALL WERE LOGICAL, SEQUENTIAL AND FUNCTIONAL FOR TRACKING.
HERE IS AN EQUIPMENT TAG "INDEX CARD". ALL INFORMATION ON A PART WAS ENTERED HERE FOR REFERENCE. THIS ACTION WAS ALSO DUPLICATED IN "SAP" BY THE PLANNING ENGINEERS. SO CROSS REFERENCING EQUIPMENT CAPITAL INFORMATION COULD BE DONE THROUGH THE "PDM".
HERE IS AN EQUIPMENT LIST GENERATED BY THE TAGGING SYSTEM.
CORPORATE ACCOUNTING GENERATED A "FIXED ASSET LISTING" OF ALL CAPITALIZED EQUIPMENT IN EVERY FACILITY. THE DATA IN THE PDM COULD BE USED TO CROSS REFERENCE THIS AS WELL.
I PERFORMED THE PHOTOGRAPHY AND TRACKING OF THE FACILTY ASSETS ON THE LIST. SHOWING ITS EXISTENCE AND ASSET TRACKING NUMBER TAG WAS ATTACHED TO THE EQUIPMENT FOR IDENTIFICATION.
I RECEIVED THE FIXED ASSET FORMS FROM ENGINEERS AND MAINTAINED THE EQUIPMENT LIST FOR THE FACILITY IN EXCEL. I ALSO ISSUED "NOTICES" FOR TRACKING ENGINEER COMPLIANCE.
I ASSIGNED THE ASSET TAG NUMBERS TO EACH CAPITALIZED ASSET AND PLACE THE TAGS PHYSICALLY ON EQUIPMENT FOR INDENTIFICATION.
IF ASSETS WERE TO BE DEPRICATED OR REMOVED FROM ACTION. I RECEIVED THE "ASSET DISPOSAL FORMS", RETREIVED THE TAGS AND TOOK PICTURES OF CONDITION OF THE EQUIPMENT, BEFORE THEY WERE TO BE "RELOCATED OR DISPOSED OF".
FOR INSTALLATION: I IDENTIFIED EACH PIECE OF EQUIPMENT AND READ ALL RATING PLATES AND DOCUMENTS TO CREATE A LIST OF THE SPECIFICATIONS OF EACH PIECE OF EQUIPMENT. FOR DISPOSAL: I UPDATED THE LOCAL EQUIPMENT LIST IN EXCEL .
IN THE LOCAL EQUIPMENT LIST: I IDENTIFIED EACH PIECE OF EQUIPMENT AND READ ALL RATING PLATES AND DOCUMENTS TO CREATE A LIST OF THE SPECIFICATIONS OF EACH PIECE OF EQUIPMENT.
RECENTLY, OUR PDM WAS UNEXPECTEDLY DEPRICATED. I HAD TO CREATE MY OWN SYSTEM UNTIL THE NEW PDM WAS SOURCED, SELECTED, PURCHASED AND IMPLEMENTED. I CHOSE EXCEL: HERE IS THE MAIN PAGE OF THE "EQUIPMENT LIST" THAT SHOWS ALL AREAS: SELECTING A "SINGLE AREA", TOOK YOU TO THAT DEPARTMENTS DRAWINGS MENU.
HERE IS THE MAIN PAGE OF A DEPARTMENT DRAWINGS SORTED BY DISCPLINE :IT SHOWS ALL DISCIPLINES OF DRAWINGS AS A MENU- SELECTING A SINGLE AREA HERE, TOOK YOU TO THAT DEPARTMENTS DISCIPLINE DRAWINGS. ELECTRICAL, MECHANICAL, STRUCTURAL, ETC.
HERE IS AN EXAMPLE OF THE ELECTRICAL DRAWING FOR AN AREA. THE COLUMNS ARE BROKEN DOWN TO CONTROL DRAWING CHECK OUT AND STATUS. DESCRIPTION, REV LEVEL, AND PERTINENT INFORMATION. WHILE CREATING THIS I AM NORMALIZING DRAWING NOMENCLATURE FOR THE NEW PDM TO BE IMPLEMENTED.